I have been making a lot of progress in the area of getting my stamp collection inventoried. I use Adobe Photoshop Elements' Organizer tool for this. I create a catalog specifically for my Inventory.
I either take a picture of my stamps, or find their index image online (that makes things much faster btw, since they are already cropped and optimally sized).
I create Albums for each of my Bins that I store the stamps in. In this case - I will be re-allocating the stamps according to their type. Think of these albums as drawers if you will, for the actual stamps to be stored in.
And then I create Keyword Sub-Categories as I see fit for cataloguing the stamps. The first category shown here is Stamps and the sub-categories are shown collapsed below. You could go as detailed as creating one for wood-mounted, cling-mounted and clear; if you wanted to. I don't go that far with mine. But I do start with basics such as SOLID and LINE DRAWING. And then I cross-categorize them as much as possible.
For example, this adorable stamp is categorized by Manufacturer (Stampavie), Girl, Fall, Winter, Dog and Line Drawing. I can find it by clicking on any or all of these categories.
Makes things simpler, doesn't it? No big clunky binder to keep up-to-date. Easy to reoganize. I have to say, I decided to do this a long time ago; and I just let the maintaining of it get away from me. It's good to be back!
I can provide my category list if you feel that will help – but it isn't importable or anything like that. LMK if you'd like me to type it up.
Back to organizing! By the way, I noticed that Jen Knepper used the word 'spelunking' on her Facebook post. That made me smile. Thanks for the link-back, chickadee! And keep it up!